Service:

Workflow for automated meeting summarization AI

Short description:

Processing time:

4-6 working days

Price:

CHF 149 / month¹

Description:

The agent can be included in your meetings as a participant or process an audio recording afterward. The AI first creates a detailed transcript and then generates a clear summary of all key points, decisions, and to-dos.

What is included:

• Automatic transcription of meetings (high accuracy through AI, with speaker recognition)
• AI-based summary of all key points, decisions and meeting results
• Recognition of tasks and next steps (to-dos are automatically extracted from the conversation)
• Supports German, English and 30+ other languages for international meetings
• Seamless integration with common platforms (add-on for e.g. Zoom, MS Teams, Google Meet)
• Simple workflow integration (e.g. automatic emailing of the minutes to participants)
• Various output formats (e.g. summarized notes as PDF, Word or in your collaboration tool)
• GDPR-compliant processing & secure storage (partial add-on)

Creation process:

• We analyze your needs together and define application scenarios
• We select suitable AI tools (speech recognition, summarization) and configure the meeting agent
• We integrate the agent into your environment (e.g. connection to calendar, video conferencing tool or audio upload workflow)
• We automate processes and set up workflows to deliver transcripts and summaries to your desired tools
• We conduct test runs with real meetings and optimize the summary quality according to your specifications
• We train your team in how to use the new system so that everyone can benefit from it to the full
• We provide you with the finished solution including documentation and are available for support or adjustments

This is what you get:

• Fully implemented AI meeting assistant
• Integration into your tool landscape as an add-on
• Automated sending of the summary by email
• Central storage of summaries in your file system
• Documentation and user manual
• Training your employees for optimal use

Add-ons:

🌎 Additional languages & translation

Extra charge: CHF 240
Automatic translation of the summary into other languages (e.g. bilingual protocols in German and English). Ideal for international teams.
Extra time: +1 day

🔄 Integration in Collaboration-Tools

Extra charge: CHF 480
Automatically post the meeting summary to your communication platforms like Slack or Microsoft Teams. Participants thus gain access to the protocol directly in the tool used.
Extra time: +2 days

🧑‍💻 Connection to CRM/PM systems

Extra charge: CHF 480
Automatically transfer notes and tasks to your CRM or project management software (e.g. HubSpot, Salesforce, Asana). Through individually configured workflows, meeting insights are seamlessly integrated into your existing processes.
Extra time: +3 days

📊 Advanced conversation analysis

Extra charge: CHF 480
In addition to the summary, you will receive detailed meeting analyses: speaker shares, speaking times, emotion recognition or filler word statistics. This add-on provides deeper insights into the dynamics of your meetings.
Extra time: +2 days

Other/Hosting:

🇪🇺 EU-Hosted AI Integration (GDPR compliant)

Use of EU-hosted AI models (e.g. B. OpenAI or Azure) via GDPR-compliant API connection
Data security & compliance with European data protection standards

🇨🇭 Swiss hosting (GDPR/FADP compliant)

Hosting and operation of the LLM server (AI) in Switzerland
For applications that have the highest data protection requirements or are legally obliged to process data exclusively in Switzerland.

FAQ:

Does the meeting summary AI support multiple languages?

Yes. Our Meeting Assistant can transcribe and summarize meetings in many languages. German and English are supported by default, as are over 30 other languages. The summary is usually provided in the language of the meeting. We can also offer translations upon request (see the "Additional Languages" add-on).

How is data protection (GDPR) ensured?

Data protection is our top priority. Audio data is processed in compliance with GDPR – either on EU servers or directly in your infrastructure (if you choose the self-hosting option). Personal data is treated confidentially and used only for summarizing. Requests to the AI can be made from an EU location or in Switzerland.

When and how do we receive the meeting summaries?

You'll receive the summary immediately after the meeting. The agent typically completes the minutes within a few minutes of the meeting ending. Depending on the configuration, the output can be emailed to all participants, shared in a preferred tool (e.g., Slack), or saved in a folder. So you don't lose any time – important information is available immediately.

How reliable is the meeting summary AI?

Our solution uses state-of-the-art AI models for transcription and speech understanding, resulting in highly accurate summaries. In most cases, the automatically generated transcripts are ready for immediate use. Of course, you have the opportunity to review the results and make minor adjustments as needed. Over time, the system also "learns" your preferences, ensuring consistently high quality.

Can recorded or offline meetings also be processed?

Yes. Automated meeting summarization tools can usually only record live events. In contrast, our AI can also process existing audio or video recordings. For example, if you recorded an in-person meeting, you can make this recording available to the system. The AI meeting summarization also generates a transcript and summary. This allows you to record past meetings or conference calls retrospectively at any time.
Why is hosting a separate add-on? Some companies want to run the workflow on their own infrastructure or existing servers. Therefore, we only provide the setup, code, and configuration by default. Whether you want to host the solution yourself or use our infrastructure is up to you.

How complex is the setup and integration?

The implementation of AI Meeting Summary on our servers is already included in our service. This means minimal effort for you – we take care of all the technical details, coordination with your IT systems, and any necessary customizations. The solution is typically ready for use within a few days.