Processing time
4-6 working days
Workflow for automated meeting summarization AI
AI assistant turns conversation recordings into minutes
Description
The agent can be included in your meetings as a participant or process an audio recording afterward. The AI first creates a detailed transcript and then generates a clear summary of all key points, decisions, and to-dos.
Add-ons
🌎 Additional languages & translation
Surcharge: 240 CHF
Automatic translation of the summary into additional languages (e.g., bilingual minutes in German and English). Ideal for international teams.
Extra time: +1 day
🔄 Integration in Collaboration-Tools
Surcharge: 480 CHF
Automatically post the meeting summary to your communication platforms like Slack or Microsoft Teams. Participants can access the minutes directly within the tool they use.
Extra time: +2 days
🧑💻 Connection to CRM/PM systems
Surcharge: 480 CHF
Automatically transfer notes and tasks to your CRM or project management software (e.g., HubSpot, Salesforce, Asana). Meeting insights are seamlessly integrated into your existing processes using customizable workflows.
Extra time: +3 days
📊 Advanced conversation analysis
Surcharge: 480 CHF
In addition to the summary, you receive detailed meeting analytics: speaker share, speaking times, emotion detection, and filler word statistics. This add-on provides deeper insights into the dynamics of your meetings.
Extra time: +2 days
Details
¹Everything included for CHF 149 per month: hosting, support, administration and regular backups.
You only decide on the location of the hosting according to your privacy requirements.
Data security & compliance with European data protection standards
For applications that have the highest data protection requirements or are legally obliged to process data exclusively in Switzerland.
🇪🇺 EU-Hosted AI integration (GDPR compliant)
Use of EU-hosted AI models (e.g. B. OpenAI or Azure) via GDPR-compliant API connectionData security & compliance with European data protection standards
🇨🇭 Swiss hosting (GDPR/FADP compliant)
Hosting and operation of the LLM server (AI) in SwitzerlandFor applications that have the highest data protection requirements or are legally obliged to process data exclusively in Switzerland.
Benefits
🇨🇭 Swiss quality
👩⚖️ GDPR compliant
💵 Transparent prices
🧑💻 Personal support
🚀 Fast delivery
What is included?
Automatic transcription of meetings (high accuracy by AI, with speaker recognition)
AI-based summary of all key points, decisions and meeting results
Detection of tasks and next steps (to-dos are automatically extracted from the conversation)
Supports German, English and 30+ other languages for international meetings
Seamless integration with common platforms (add-on for e.g.||Zoom, MS Teams, Google Meet)
Easy workflow connection (e.g.||automatic email sending of the protocol to participants)
Various output formats (e.g.||summarized notes as PDF, Word or in your collaboration tool)
GDPR-compliant processing & secure storage (partially add-on)
AI-based summary of all key points, decisions and meeting results
Detection of tasks and next steps (to-dos are automatically extracted from the conversation)
Supports German, English and 30+ other languages for international meetings
Seamless integration with common platforms (add-on for e.g.||Zoom, MS Teams, Google Meet)
Easy workflow connection (e.g.||automatic email sending of the protocol to participants)
Various output formats (e.g.||summarized notes as PDF, Word or in your collaboration tool)
GDPR-compliant processing & secure storage (partially add-on)
Areas of application
Sales and customer meetings
Project and team meetings
Workshops & Brainstormings
Employee interviews and applicant interviews
Training, webinars & online courses
Strategy and Board meetings
Telephone and video conferences
Project and team meetings
Workshops & Brainstormings
Employee interviews and applicant interviews
Training, webinars & online courses
Strategy and Board meetings
Telephone and video conferences
Our creation process
We analyze your needs together and define deployment scenarios
We select appropriate AI tools (speech recognition, summarization) and configure the meeting agent
We integrate the agent into your environment (e.g.||connection to calendar, video conferencing tool or audio upload workflow)
We automate the operations and set up workflows so that transcripts and summaries are delivered to your desired tools
We conduct test runs with real meetings and optimize the summary quality according to your specifications
We train your team to use the new system so that everyone can get the full benefit from it
We will hand over the finished solution including documentation and are available for support or adjustments
We select appropriate AI tools (speech recognition, summarization) and configure the meeting agent
We integrate the agent into your environment (e.g.||connection to calendar, video conferencing tool or audio upload workflow)
We automate the operations and set up workflows so that transcripts and summaries are delivered to your desired tools
We conduct test runs with real meetings and optimize the summary quality according to your specifications
We train your team to use the new system so that everyone can get the full benefit from it
We will hand over the finished solution including documentation and are available for support or adjustments
This is what you get
Finished implementation of AI meeting assistant
Integration into your tool landscape as an add-on
Automated sending of the summary by email
Central filing of summaries in your file system
Documentation and user manual
Training your employees for optimal use
Integration into your tool landscape as an add-on
Automated sending of the summary by email
Central filing of summaries in your file system
Documentation and user manual
Training your employees for optimal use
Frequently Asked Questions
Does the meeting summary AI support multiple languages?
Yes. Our Meeting Assistant can transcribe and summarize meetings in many languages. German and English are supported by default, as are over 30 other languages. The summary is usually provided in the language of the meeting. We can also offer translations upon request (see the "Additional Languages" add-on).
How is data protection (GDPR) ensured?
Data protection is our top priority. Audio data is processed in compliance with GDPR – either on EU servers or directly in your infrastructure (if you choose the self-hosting option). Personal data is treated confidentially and used only for summarizing. Requests to the AI can be made from an EU location or in Switzerland.
When and how do we receive the meeting summaries?
You'll receive the summary immediately after the meeting. The agent typically completes the minutes within a few minutes of the meeting ending. Depending on the configuration, the output can be emailed to all participants, shared in a preferred tool (e.g., Slack), or saved in a folder. So you don't lose any time – important information is available immediately.
How reliable is the meeting summary AI?
Our solution uses state-of-the-art AI models for transcription and speech understanding, resulting in highly accurate summaries. In most cases, the automatically generated transcripts are ready for immediate use. Of course, you have the opportunity to review the results and make minor adjustments as needed. Over time, the system also "learns" your preferences, ensuring consistently high quality.
Can recorded or offline meetings also be processed?
Yes. Automated meeting summarization tools can usually only record live events – in contrast, our AI can also process existing audio or video recordings. For example, if you recorded an in-person meeting, you can make this recording available to the system. The AI meeting summarization also generates a transcript and summary. This allows you to record past meetings or conference calls retrospectively at any time.
Why is hosting a separate add-on?
Some companies prefer to run the workflow on their own infrastructure or existing servers. Therefore, we only provide the setup, code, and configuration as standard. Whether you want to host the solution yourself or use our infrastructure is up to you.
How complex is the setup and integration?
The implementation of AI Meeting Summary on our servers is already included in our service. This means minimal effort for you – we take care of all the technical details, coordination with your IT systems, and any necessary customizations. The solution is typically ready for use within a few days.
Meeting Summary AI
